Purchasing

The Purchasing Division's primary objectives are to procure maximum quality goods and services for the best value with the goal of promoting fair and open competition in a timely as well as cost-effective manner by:

• Ensuring uniform practices, principles, and procedures are followed by City personnel; 
• Providing maximum opportunity for open competition when required in any instance involving purchases or contracts;
• Supporting cost-effective operational management and services, as desired by the city & taxpayers; and by 
• Promoting public awareness of solicitation opportunities to support inclusion of local, woman, minority and veteran businesses.

If goods or services are needed by outside vendors, the Purchasing Office makes it happen!

Competition and Spending Thresholds

In accordance with the City's purchasing policies the City of Bartow uses a centralized approach to purchasing.  User departments must submit quotes for commodities and/or services based on the thresholds provided below unless otherwise exempt: 

• $5,000.01 to $20,000.00 require a minimum of three (3) informal quotes. 
• $20,000.1 to $35,000.00 require a minimum of five (5) formal written quotes. 
• $35,000.01 to $50,000.00 require a minimum of six (6) formal written quotes.

Formal sealed bids are to be obtained by the Purchasing Department, unless otherwise exempt, for purchases $50,000.01 or greater.

• Common procurement methods include Invitation to Bid (ITB), Sole Source (SS), Request for Proposal (RFP), and Request for Qualifications (RFQu).

Click here to Review Current Bids and for Vendor Registration 

Vendor Training

If your company is interested in receiving free training on "How to do business with the City of Bartow" in which assists vendors with vendor registration, gives vendors a chance to ask questions and provides an overview of the bidding process, please submit a request via the form below. 

Please note: this training is on an as-needed basis per formal request and confirmation by the Purchasing Staff.