All municipal records, with the exception of exempted records identified by the Florida Public Records Law (F.S.119), shall be open for personal inspection by any person, at any responsible time, under reasonable conditions, and under the supervision of the City Clerk's Office.
For the purpose of this policy, “reasonable” time to provide access to public records is during normal working hours – Monday – Friday, 8:00 a.m. – 5:00 p.m. “Reasonable” as it relates to a time frame to retrieve records and/or complete a records request is not defined by the Florida Legislature, and for purposes of this policy it will depend upon the complexity of the request, location of records, and the schedule of the custodian or designee.
To make a public records request contact the Records Custodian/City Clerk at City Hall, 450 N. Wilson Avenue, Bartow, FL 33830; Telephone: 863-534-0100 or email: firstname.lastname@example.org
The following fees apply to each public records request. All fees imposed for duplication of public records will comply with the Public Records Act, in Florida Statute, Chapter 119.07 as follows:
Paper Copies (Paper sizes include 8 ½ x 11 and 8 ½ x 14)
Single-sided black & white $0.15 per page
Single-sided color $0.20 per page
Double-sided black & white $0.20 per page
Double-sided color $0.30 per page
Audio and DVD Recordings
$1.00 per CD/DVD
Actual cost of duplication
$1.00 per copy (in addition to the copy costs)
Exception: Copies of County and City maps or aerial photographs may be reproduced and charged a fee to the material used for those duplications.
There is no charge for the first 15 minutes of staff time to provide the information requested. Any requests that takes more than 15 minutes will be charged at the lowest administrative hourly rate.
The City of Bartow will accept cash, personal check, money order, certified check, or payment by credit card. All fees shall be paid prior to the delivery of the materials. Any check, money order, or certified check shall be made payable to “City of Bartow”.