Functions Of The City Clerk’s Office
A “Clerk” is one of the oldest and most honorable professions beginning with the early Middle Ages when churches and governments recognized the need for accurate record keeping. In the Bible, Acts 19:35 states that the “City Clerk” was called upon to quiet the crowd. The first settlers in American created the office of town clerk and this position continues today as essential to municipal government. Every city and town in the nation, regardless of size or form of government, has a clerk or equivalent position. Clerks are expected to know almost everything about the operation of the government or where to find the information.
- Accurate recording of actions taken by City Commission and 14 other various advisory boards by written minutes, audio and video tape recordings
- Dissemination of that information to the public, tax payers, media, and other city departments through written word, web publishing, electronic imaging, e-mail , etc.
- Precise record keeping of original paper copies and electronic media of minutes, ordinances, resolutions, contracts, agreements, maps, easements and all legal documents enacted by the City of Bartow
- Preparation of agendas for meetings
- Have thorough knowledge of city’s laws, policies, and procedures
- Establish and maintain effective working relationships with city officials, employees and the general public
- Collection, collation, and distribution of information from all departments for City Boards and Commissions action and information
- Liaison or representative for the City between the City staff and the City consultants, various boards and commissions, the public, the media, and other city departments with regard to the legal records of the City
- Maintain and update city’s code of ordinances or laws
- Attest and affix the City’s seal to all official contracts and documents and distribute copies to appropriate agencies.
- Qualifying (making sure that they meet the requirements) of candidates for election of City Commission
- Overseeing the election process with the help of the County Supervisor of Elections